Protect the integrity and authenticity of data and people
Europe and all its member states have legislated on electronic invoices, with the aim of promoting them and thus encouraging companies to reduce the costs and effects of processing paper as much as possible. Since 1 January 2010, following the application of a royal decree adopted by the government in late 2009, electronic invoices have been placed on a completely equal footing with hard copy invoices, provided that the integrity and authenticity of these electronic invoices can be guaranteed. This applies to the sending, receiving, processing and archiving of invoices. The FEB (Federation of Enterprises in Belgium), which originated these new rules, said on the subject: "Given that in future the state will no longer define the obligatory methods for guaranteeing the authenticity and integrity of an invoice, companies will be able to choose the method that suits them best. This flexibility is bound to stimulate electronic invoicing".
This is very good news!
The advantages gained by replacing hard copy invoices with electronic invoices are numerous (sources: Belgian Ministry of the Economy, the FEB and the Walloon Employers' Association):
Studies at European level estimate that the transition to electronic invoicing offers a financial gain of at least 1% (or even 2%) of the total value of purchases: i.e. the impact on overall competitiveness within the European economic framework is considerable.
Besides these financial advantages, electronic invoices should have a significant ecological impact in terms of CO2 reduction (fewer documents transported, for example between a company and its accountants, and less consumption of paper: an estimated 15,000 tonnes/year in Belgium).
At present, companies already exchange numerous commercial documents electronically. Currently, hard copy invoices are often the only documents preventing companies from switching over to a fully integrated and automated processing system for these documents (as regards ordering, delivery with invoicing, processing, payment and archiving). Nevertheless to facilitate the automated processing of their invoices, many companies send both an electronic invoice (easier to use) and a hard copy invoice (for security).
With this aim in mind, we offer you our solution for your electronic invoices: E-Sign it™, allowing the electronic signing of your invoices in PDF format:
E-Sign it™ allows you to electronically sign your PDF invoices, either in the name of the company (for example by means of a legal person certificate issued to you by us) or in the name of individual managers within your company. This tool allows you to process invoices individually or in bulk, manually or in an automated manner on a server or servers.
The advantages of our electronic invoice signing solution
How much can money can your company save? Ask for a free and non-binding evaluation today!